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Regular version of the site

Proctoring System: Instructions for HSE Students

To successfully prepare for the exam:


1. Test computer settings in advance at https://lms.demo.examus.net/syscheck_st.

If your computer does not pass the test, check the FAQ in the pre-check instructions, ask a question at elearn@hse.ru or  help@examus.net with a clear description of what does not work. If you do not have the technical ability to take the exam, please refer to your office.

2. Study the instructions and rules of your exam on your degree programme page. Please pay attention to the examination conditions described in the Exam Rules section on your programme's website. It indicates what you can use for the exam (drafts, calculators, electronic resources), whether there is a break and other important information.

3. Take a trial exam (if provided)—to test the equipment and the process.  Its results do not affect anything.

4. It is very important to double check your computer settings 24 hours before the exam via Entrance Examination (https://hse.student.examus.net/). Login/password is corporate mail (@edu.hse.ru). We recommend changing your password after your first login.

5. By the time of the exam, prepare everything you need, including the original ID document. If you have not an ID—inform your Study Office in advance and discuss with them how this problem can be solved.

During the exam

1. You must be clearly visible, which means the room must be bright. If you take the exam in the evening—turn on the light in the room, remove all unnecessary things from the desk, including paper, headphones and telephone.
You will need to prepare: your passport, a bottle of water, and whatever is required by the Rules of the exam of your degree programme (it can be blank A4 sheets for drafts, calculator, etc.).

2. Do not enter the system too early—you will see a notice: 'Your exam is not set yet' or 'You have no exams scheduled'. Access to your exam will appear on the start page 5–10 minutes before the exam begins. If there are any problems or delays at the beginning, please, note that you can only start the exam within the first 30 minutes. After first 30 minutes you will not be able to start the exam in the system.

3. At the beginning of the exam, you need to go to https://hse.student.examus.net and log in via the Entrance Examination button.

4. The next step is to accept the online testing rules (check the boxes) and proceed to identification.

5. To identify yourself, bring your ID document in front of the camera, take a photo, and click Send.

6. To make sure that there are no other people in the room who can prompt, and there are no cheat sheets on the table, you will be asked to show your desk and the room around. To do this, pick up your webcam or laptop, show your desk, room and put your camera back so that your upper body can be seen, including your head, neck, and a portion of the chest and shoulders through a window in the Examus scrolling panel. If you have a monoblock (the camera can’t be removed), take your mobile phone, take a photo of your desk and show it to the camera. After that, remove the phone from your desk. If you can use drafts, you must show both sides of the drafts to the camera (as a fan) before the exam begins. This completes the test of the conditions for starting the exam.

7. Please make sure that your position in front of the camera is correct (your upper body is visible).

8. Click the Start Testing button and start the tasks. Only from this point on, the test time to complete the test is counted. All previous actions do not refer to the test execution time.

9. To see how much time you have left until the end of the exam, look at the timer on the left side of the screen. If during the test, you wish to go back to one of the test questions, use the navigation block.

10. When you have completed all the exam assignments, click 'Submit All and Finish the Test'. Yes, you can finish the exam early, if you have all done so, that’s fine.

11. The answers entered into the system will be saved even if the test time has expired and the student has not clicked the 'Submit all and finish the test' button.

12. When responses are sent, close the Examus tab in your browser (click on the cross at the top right corner of the screen) or follow the link: https://o7x.examus.net/logout

What is prohibited during the proctored examinations

Please note that the list of violations at the Proctoring exam is the same as for the face-to-face exam: you should not be late, walk, communicate with your neighbor or make noise, cheat off, use pre-prepared materials, search for answers on the Internet. The full list of violations is given in the Instructions and rules of the exam.

What to do if

 

  • Before the exam, the computer does not pass the system check and 'everything is broken!'  
  • Quickly write to elearn@hse.ru, in the subject of the letter specifying your name, surname, and the name of the faculty. Be sure to provide your login—the mail you used for authorization.
  • There was a technical failure during the exam
  • In case of a possible short-term (no more than 5 minutes) failure (the page hangs, the testing session is interrupted, the «start testing» button is not displayed), we recommend you to refresh the page (Ctrl +F5), or exit the Examus system (click on the cross in the upper right corner of the screen and go to http://hse.student.examus.net again. If there is a serious technical failure and you cannot return to the test, please report your situation to the training office employee and follow the instructions.
  • What documents confirm my identity? Can I use my student ID card?
  • No, you can’t. A student ID card does not prove your identity and can be forged.

Below are the documents which may be used for proving your identity:

  1. Russian national passport;
  2. Passport for international travel;
  3. Passport of a citizen of a foreign country;
  4. Temporary ID card issued for Russian citizens for the period of processing their request for a new passport.
  • Why do I need to display my passport?
  • The course of an online exam can be monitored by HSE University’s staff members from other subdivisions, as well as external proctors, hence the requirement to display the ID.

As per p. 1 of Russia’s Government Resolution No. 828 “On Approving the Regulations on the Passport of the Citizen of the Russian Federation, Templates and the Description Thereof”, dated July 8, 1997, the passport of the Russian citizen serves as their main document proving their identity on the territory of the Russian Federation.

With this in mind, during proctored exams, HSE University undertakes to verify the passport holder’s identity by comparing his/her facial features with the presented document original.  

  • What will happen if, during the exam, background noise can be heard (for instance, a cat’s miaowing, din caused by the neighbours’ renovation, etc.)? Will the exam end? Will any window with a warning pop up?  Do warnings at synchronous proctoring differ from those at asynchronous proctoring?
  • Antiplagiarism system of monitoring is analogous to this situation. Thus, after uploading works to the Antiplagiat system, it can show that independently written works contain a large percentage of borrowed materials; however, this is not regarded as evidence of an instance of cheating.  The decision is made after a follow-up check and confirmation. 

If loud noises occur during the exam, the proctor/the proctoring service will register this as a breach but the exam will proceed uninterrupted.

With synchronous proctoring, a proctor, who has received appropriate training related to proctoring activities, will oversee the course of the exam.  The proctor does not aim to make a student flunk a test, but rather to monitor how the exam is going on and ensure the validity of the grading process as such. During the synchronous proctoring, students have the opportunity to ask the proctor questions (not relating to the subject matter of the exam though), via chat.  

If any gross violation occurs (for instance, the student does not stay seated/opens up irrelevant tabs on the computer/speaks loudly/speaks with outside persons/receives assistance from third parties when completing an assignment/refers to the notes or uses devices set aside beforehand/ignores proctor’s comments, etc.), the proctor will register such actions as violations and give a warning to the student via chat.  

If several gross violations are committed (i.e., a student ignores proctor’s comments), the proctor may make a record that the academic integrity has likely been compromised at the exam. Final decisions though shall be reached by the administration of degree programmes. Videos of all exams with registered violations will be additionally analyzed by the University’s staff members and confirmed violations will be subsequently recorded in a respective certificate.

With the asynchronous proctoring, the system will automatically record the course of the exam without issuing warnings to examinees. After the exam, the University’s staff members will view the exam’s video and either confirm or rule out alleged violations.  

Staff members who check video recordings and know the examination rules (i.e., what can be used during the exam: spare sheets of paper for notes, reference materials, both online and in hard copies, calculators, etc.) All unusual situations (over which the student has no control) shall be considered with the use of common sense and rational approach (for instance, a student’s pen falls and he/she bends down to pick it up, a cat jumps on the desk, a baby starts crying in an adjacent room, somebody rings the doorbell, etc.)

  • May I shift my eyes sideways for longer than 15 seconds? What are the sanctions if I do so? What are the sanctions for wandering eyes under asynchronous proctoring?
  • You may.

Those students who do not avert their eyes from the exam assignment and look elsewhere for copying throughout the exam should not be worried.  

  • How do I learn if I have passed my exam with the asynchronous proctoring? When will I find out if proctors have any questions for me?
  • If a student is suspected of cheating, he/she will be contacted.

As per “Provisional Regulations for Interim and Ongoing Assessments at HSE University”, should an instance of plagiarism in a student paper be identified after the results of the examination period are announced, the 0 grade shall be recorded in the assessment record sheet.